Day of the event coordination

Day of the event coordination

Your wedding venue has been selected, and your vendors have been hired. One of the later services we offer in our wedding planning process is the day of the event coordination. 

Throughout the whole planning process, you can be sure that we are in constant communication with all the wedding vendors, arranging every minor detail to suit your needs. If you wish, we can even arrange a venue inspection at any destination prior to the wedding and organize a live video call to get a clearer idea of the space – the same applies to all the vendors we’ve hired.

As the wedding date approaches, we provide a detailed itinerary of the wedding day and share with all the vendors to ensure everyone is aligned with the flow of the day. The itinerary covers the arrival time of the vendors to the venue for preparation, and the minute-by-minute timings covering the guest’s arrival through to the end of the reception party.

The day before the wedding, we travel to the destination for one of our favorite parts – the pre-wedding meeting at your venue where we can finally meet you for the first time! Emotions and excitement are high, and we use the time to finish off any last-minute details left to be handled. 

Before you know it, the wedding day has arrived! When your special day finally comes around, we will be the first to arrive and the last to leave. We will greet the vendors and guide them through the transformation of your venue. We are on hand to resolve any last-minute issues or details and will be the only channel of communication between you, the venue and the wedding professionals – so no need to worry about unwanted stress from unknown numbers! As your guests arrive, we greet them and escort them to their seats for the ceremony. Once it ends, we help them to their reception table and will be around to answer any questions your guests may have about the order of the day. Simple, stress-fee, easy.

Please note we are aware that couples may come to us for our on the day event coordination only. If you’ve already booked your vendors and want us to coordinate them on the wedding day, all we require is their contact details and what’s been agreed with each vendor. The rest you can leave to us!